Conference Operations Manager

Work Term: May 10 – August 31 2012

Compensation: $13/hour

Hours per Week: 40

Work Times: 8am-5pm M-F (1 hour unpaid lunch break)

The main function of this position is to help raise sponsorship for AIESEC Canada’s 2013

National Conference (NC 2013), which is being hosted by AIESEC Edmonton. As such, this

student will work closely with the conference Organizing Committee and AIESEC Edmonton

Executive Board to ensure the success of the conference. The student will be required to

attend the bi-weekly Organizing Committee meetings as well as Executive board meetings.

AIESEC Edmonton will also sponsor the student to attend three national conferences:

National Sales Program – May 1-2 in Toronto (only delegate fee sponsored – student must

pay for flight)

National Leadership Development Conference – occurs immediately after National Sales

Program on May 2-6 in Toronto (delegate fee sponsored)

National Sales Summit - 3 days in mid-July in Toronto (delegate fee and flight sponsored)

It is mandatory that the student attend these three conferences. At these conferences the

student will learn valuable information about sales, time management, teamwork and

leadership training.

The student will provide assistance and support as necessary to the Organizing Committee,

which can be broken into 2 main categories:

Sponsorship – to identify and include partners imperative to the conference

Follow up with sponsors of NC 2011 and secure sponsorship with them for NC 2013
Create a market segmentation by identifying key markets
Write specific proposals to different companies and organizations
Book and attend marketing calls and follow up with all partners
Record all meetings in data base and continue to service the company
Approach corporate organizations, faculties at the university and all ministries to find the diverse grants available
Peruse monetary and in-kind donations

Communications – assure good external communication with partners, collaborators,

Edmonton Executive Board and the Organizing Committee

Must be returning to school in Fall 2012. Candidates with 2 or more years of university left are strongly preferred.
Eagerness to learn how to market AIESEC’s value proposition to potential sponsors
Proficiency using technology such as e-mail and PowerPoint, as well as specific customer relationship management tools such as the “Salesforce.com” database.
Understanding of marketing strategies and techniques is beneficial.
Exceptional interpersonal skills and an ability to develop a rapport with corporates in a short amount of time.
Excellent communication and presentation skills, a strong team focus.
Proficient strategic planning and organizational abilities would be an asset.
Maintain professional composure as this position requires significant interaction with the business community in Edmonton.

The conference operations manager is a demanding position that requires the delivery of

the following results:

May 7 – May 31 $5,000 Fundraised

June 1 – June 29 $5,000 Fundraised

July 2 – July 31 $5,000 Fundraised

Aug 1 – Aug 31 $5,000 Fundraised

Total $20,000 Fundraised

The selected candidate will be held accountable by the Executive board and conference

Organizing Committee. Although the target of $20,000 may appear intimidating, it is most

attainable even if you have no experience raising sponsorship. Edmonton hosted National

Congress in 2011, and simply renewing our previous sponsors will exceed the target of

$20,000. If the selected candidate exceeds the fundraising total prior to the end of the work

term, the candidate will assist the summer marketer in raising internships.

Conference Operations Manager Application

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